Healthy Data Collective Web Privacy Notice
Definition of “personal information”
In this Notice, “personal information” means information (regardless of its format) about an identifiable individual. This may include, for example, your name, contact information, home address, email address, and information relating to your registration with us (if any). It may also include more technical information, such as your IP address, browser settings and device ID, but only when this information can identify you as an individual. Information that is aggregated or anonymized and cannot be associated with an identifiable individual is not considered to be personal information.
Collection of personal information
We limit the collection of personal information to what is reasonably required to fulfill the purposes for which it was collected.
Depending on how you interact with us, we may collect personal information directly from you when you provide it to us or through automated means when you interact with our Website.
Personal information we collect directly from you
We collect personal information you provide to us directly through our Website. For example, we may collect and use the following types of personal information you provide directly to us:
- Name and contact information, such as your name, phone number, email address or address. We may collect this information when you join the HDC, register to receive emails from us (e.g., to receive news and upcoming webinars), or sign up for one of our events, such as a webinar, learning session, meeting, or working group. We collect this information in order for you to join our community, engage with you in the HDC and provide any other information that you have requested.
- Any other information you provide to us through our Website, such as when you contact us for event information or information about your personal preferences. We will use this information to respond to your inquiries.
Personal information we collect through automated means
When you visit our Website, we may collect technical information using electronic means, such as cookies. This information may include information about your visit to our Website, including the IP address of your computer and which browser you used to view our Website, your operating system, screen resolution, location, language settings in browsers, the site you came from, keywords searched (if arriving from a search engine), the number of page views, information you entered, advertisements you have seen, etc. This data is used to measure and improve the effectiveness of our Website or to enhance our visitors’ experience. We treat this information as personal information when it is associated with your account or contact information.
For more information, please review our Cookie Notice.
Use of personal information
We use your personal information to fulfill the purposes for which it was collected, as described under ‘Collection of personal information’ above.
We may also use your personal information for the following purposes, or otherwise with your consent or as permitted or required by law:
- To engage with you or provide HDC services to you, as detailed above under Collection of personal information.
- To verify your identity, including to allow you to access appropriate/authorized areas on our Website.
- To manage our operations. This may include managing and facilitating the use of our Website (including through cookies and similar technology) and ensuring the security of our Website and detecting fraudulent activity.
- For internal data analytics purposes. This may include understanding and assessing your interests and changing needs with a view to improving our services and developing new ones, as well as to evaluating potential improvements or other modifications to the functionality of our Website and services. We will use aggregated information (i.e., information compiled from individual records of personal information that ensures that the identity of individuals cannot be determined by reasonably foreseeable methods) for these purposes.
- For engagement purposes. We may use your personal information to communicate with you in a variety of ways that you have agreed to (e.g., email, telephone, text message) about our programs, services or events that may be of interest to you. If you no longer wish to receive our electronic messages, please follow the unsubscribe procedure included in each of these messages.
Sharing of personal information
HDC will only share your personal information with a third party with your consent or as required by law, as follows:
- Service providers: We may hire service providers to perform services on our behalf. This may include a person or an organization retained by HDC to perform work on its behalf, including cloud service providers, email marketing platforms, customer relationship management platforms, marketing automation platforms and analytics platforms. We provide them with a limited amount of information necessary in order for them to provide the services required. They may not use the information for purposes other than to facilitate and carry out the services they have been engaged to provide. These service providers may not disclose this information to others. HDC will protect personal information disclosed to third parties by contractual agreements, which include obligations of confidentiality.
- As permitted or required by law: From time to time, HDC may be compelled or allowed to disclose personal information to others. This could happen if a court orders it during a legal proceeding, for instance.
What are your privacy choices?
You have choices about the way HDC handles your personal information.
- Changing your communication preferences. You can always choose not to receive engagement or event messages from HDC by email by clicking Unsubscribe in any email you receive. Please note, it may take up to ten (10) business days to register a change of preference across all our records.
- Withdrawing your consent. You may withdraw your consent to our collection, use and sharing of personal information at any time, subject to contractual and legal restrictions and reasonable notice. Note that if you withdraw your consent to certain uses of your personal information, we may no longer be able to provide you with certain of our products or services. To withdraw your consent, please communicate with us as set out under ‘Contact us’ below.
Security of personal information
We will use reasonable security measures to protect your personal information against unauthorized access. HDC has implemented security measures that contain administrative, technical and physical controls that are designed to safeguard your personal information.
Retention
Personal information will be retained only as long as necessary for the fulfillment of the purposes for which it was collected and for which consent was received, unless otherwise authorized or required by law. Personal information that is no longer required to fulfill the identified purposes will be destroyed, erased or made anonymous.
Access and correction
You may be entitled to access your personal information and request the rectification of information that is inaccurate, incomplete or no longer up to date, subject to limited exceptions set out in applicable laws. To exercise your rights, please contact us using the contact information detailed under ‘Contact us’ below.
Contact us
If you have questions, concerns or complaints regarding this Notice or HDC’s collection, use or disclosure of your personal information, please contact us:
Healthy Data Collective
info@healthydata.ca
Changes to the Web Privacy Notice
We may review and update this Notice as required to keep current with rules and regulations, new technologies and standards. Our Notice may therefore change from time to time. We will post any changes on our Website and, if the changes are significant, we will provide a more prominent notice where required by law.
